eReview - eReview (Source 360 Group) – PDF changes tracking system
Document review app streamlines PDF workflows by tracking changes and comments, providing clear timelines for reviewers, and automating final approvals. It ensures document completeness and increases team efficiency.
Our document review application was created for institutions and organizations that need an efficient and transparent PDF file workflow. The system enables full tracking of comments and changes, eliminating the problem of lost comments and providing all reviewers with access to the modification history. This makes collaboration between teams more transparent and effective.
A key element is the ability to define timeframes for individual review stages. The application ensures that each reviewer has a designated deadline for accepting or submitting comments, significantly reducing the risk of delays. The decision-making process becomes faster and more disciplined, which translates into more efficient project implementation.
An additional advantage of the solution is the automation of the final approval process. The system independently collects all required signatures and consents, then delivers a complete, verified document to all stakeholders. Clients can be assured that no formalities have been omitted, and that the documentation is complete and compliant with requirements.
The entire solution not only streamlines daily work but also increases user satisfaction and comfort. Thanks to automation and clear timelines, companies gain a tool that truly supports operational efficiency and minimizes the risk of errors in critical processes.
Area
Communication
Client
Completion date
February 2020
Project scale
Germany
Form of cooperation
IT Outsourcing
Problem
One of the main problems in the document review process was the loss of comments added by individual users. In traditional workflows, with multiple versions of PDF files, some comments were lost or were not visible to subsequent reviewers, leading to errors and incomplete content verification.
The review process required the involvement of multiple reviewers. The lack of precisely defined time frames at individual stages meant that documents often got stuck at some point. Delays in submitting reviews slowed down the entire approval path and hindered the timely completion of the process.
Finalizing the document required collecting all required signatures and consents. The traditional process lacked tools to ensure full control over whether each required reviewer had given its approval. This led to documents being distributed without a full set of authorizations, which carried the risk of formal and procedural irregularities.
Business value
The software solved the problem of lost comments in PDF files by introducing a central change tracking system. This allows each reviewer to have full access to the comment history, increasing transparency and facilitating team collaboration.
By defining time frames for reviewers, the system ensures that all participants have time to comment. This shortens the review time and minimizes the risk of delays in document workflow.
The implemented solution automatically collects signatures and consents in all required steps. The client receives a complete, verified document faster and without the risk of missing important formalities.
It started with a small order
First and foremost, I worked with Dawid as a freelancer to develop a few templates for a web application. Dawid was very responsive and has a great eye for User interfaces. Furthermore, his technical abilities make his User Interface designs extremely useful and practical. Dawid always was happy to invest the time to help our team with technology suggestions and best practices. And, this was a small engagement.
We had the opportunity to engage Develos in a larger project that lasted 4-5 months. We had a short timeline and loosely defined requirements. While this isn’t the best scenario for any team, we were able to complete the project on-time and on-budget.
As with any team, good project management skills and tracking requirements is a must. Usability testing is also important with any application. With Develos, they were flexible in the event we had to change the design for usability. In general, they met their estimates and there were no issues with deliverables.
Without hesitation, I would work with Develos again and would recommend them for your project.
Charles B. Rich
CEO Source 360 Group
Best quality of collaboration comes from personalized approach and perfect understanding of other party. Therefore, we encourage you to contact us, so we can better understand your needs and present adequate offer for our services.
